I just toggle these on and off at the beginning of my day. Calendar You can subscribe to all your tasks or to individual projects and have them show up in Google Calendar.Inbox - nothing came close to how easy and robust the Quick-add feature is in the app.I spent hundreds of dollars on a ton of apps and years tweaking and testing the system and, for me, Todoist won hands down. Actually this year I completed a big bucket list item and wrote a book. But these are not as critical as the ones listed above. Furthermore, notes from this section can be assigned a date, and will appear as a tickler on the calendar.Īdmin and automation: There will also be a set of features that will help automate things such as reviews, etc. This section will function similar to Evernote, but will be fully integrated into the app. Reference: Things like web clippings, bookmarks, photo's of meeting notes, miscellaneous checklists, tickets/bookings/receipts, etc will go here. a date field for deadlines (which will then automatically appear on the calendar).tags for assigning and sorting by context.The items in the lists will have the following optional features: Instead, the user can make as many lists as they wish, and label them as they like. The lists themselves will be flexible in that there will be no default lists. Lists: This section will have the various GTD lists such as Next actions, Waiting for, Projects, Someday/Maybe, Goals, etc. The calendar is also used to display deadlines and tickler items. This takes the pressure off of having to capture in a neat way, making it more likely that you will capture thoughts while on the go.Ĭalendar: Events of any kind get sent here from the inbox. This feature is important because it reduces the friction involved in capturing information by quarantining messy inputs from the rest of your system. Inbox: Whether it's a task, an appointment, or a random thought, everything gets dumped here in raw form. I think the ideal calendar-first GTD app would look something like this: To that end, Google Calendar itself is a pretty good tool for GTD, but I find that Google Tasks is too clumsy to implement GTD in a low-maintenance way. And even if there is integration with a better calendar app like Google Calendar, the integration is done in a rather clumsy way (lack of two way sync with all features, etc). If there is a calendar, it is usually placed below the task lists. The hard landscape is managed by segregating into multiple lists such as "today", "tomorrow", etc. All of them seem to be built as list-first systems, and it really shows in their design. So far, I've not seen any apps built on this thinking. Only after evaluating this would you be interested in whatever else was on your plate. Whenever you engage with your system, the first thing you would want to know are the things that are time-bound in some way (ie. It assumes that you already have a calendar in place and you use it as your first point of contact with your productivity system. It took me a long time to realize this, but I think GTD is meant to be a calendar-first system.